When it comes to workplace safety, failing an audit isn’t just a paperwork issue. It can lead to costly fines, job site shutdowns, and most importantly, serious injuries or fatalities. If you’re looking at your equipment and thinking, “This might not pass inspection,” don’t panic, but don’t ignore the signs either.
Here’s what you can do to get ahead of the problem before it becomes a bigger issue.
1. Pause and Assess
If something feels off, whether it’s fraying harnesses, expired tags, or malfunctioning tools, stop what you’re doing and take a closer look. Continuing to use questionable gear puts your team and your company at risk. Start with a quick visual inspection and document anything that seems unsafe or non-compliant.
2. Pull Suspect Equipment from Service
If there’s even a slight chance your equipment won’t pass an audit, don’t take any chances. Tag it and remove it from use immediately. Place it in a designated “Out of Service” area until it can be inspected by a certified professional. This protects your workers and shows auditors that you take safety seriously and act quickly when issues arise.
3. Schedule a Pre-Audit Inspection
Sometimes you need a second opinion. Call in a third-party safety expert or a manufacturer-certified inspector to look over your equipment. These pre-audit inspections can help you catch issues before an AHJ, fire marshal, OSHA representative, or client spots them during an official audit.
4. Check Manufacturer Specifications
Every piece of equipment comes with its own set of rules for safe use and maintenance. Make sure you’re following them. Look for important details like service intervals, part replacement schedules, and expiration dates. Overlooking these small details is a common reason equipment fails an audit.
5. Update Your Documentation
Having well-organized and up-to-date inspection logs, maintenance records, and training files can make a world of difference during an audit. If you don’t have a tracking system in place, now is the time to start. Many jurisdictions now require electronic reporting through tools like The Compliance Engine, making it easier to stay compliant.
6. Train and Re-Train
Even the best equipment can fail an audit if it’s not used or maintained correctly. A quick refresher course or toolbox talk can go a long way in avoiding mistakes. Make sure your crew knows how to properly inspect gear, report issues, and take care of the equipment they rely on every day.
7. Don’t Wait Until the Audit
While auditors often give notice before showing up, that’s not always the case. The safest approach is to conduct regular internal audits and schedule third-party inspections ahead of time. This keeps your team compliant and avoids last-minute scrambles that can lead to costly downtime.
If you’re not sure your equipment would pass an audit today, that’s your sign to take action. Colorado Safety Supply Company offers inspections, repairs, onsite audits, and consulting services to help you stay audit-ready. Whether it’s fall protection, fire extinguishers, confined space equipment, or other critical safety gear, we’ve got you covered.
Need help or a second opinion? Reach out to us today to schedule a consultation. We’re proud to serve Colorado and surrounding regions, helping job sites stay safe, compliant, and ready for anything.
Call us at 303-537-5832 for immediate assistance.
